2025 is here, and time is still your most limited resource. For tech leaders and professionals overseeing complex projects, every hour saved is an opportunity gained. In this post, you’ll discover time management techniques designed for professionals like you—those leading enterprise systems, managing budgets, and making mission-critical decisions.
Find an Extra Hour Every Day
Time is passing you by this very minute as you read. If you are currently reading this article, then perhaps you have some interest in creating a little more time in your day. Now to be perfectly honest, your day is going only have 24 hours in it whether you like it or not. So don’t consider yourself a magician creating time, but a detective scavenging your day for that precious 60 minutes that might have lost its way. And more than a tip or trick, self-awareness is your map to these 60 minutes.
That Thing Only You Know
People are more self-aware than they are often given credit. Consequently, the experts believe that with the right questions, people can quickly come to a conclusion more powerful than anything they have been told. So here is where you start to find your lost 60 minutes. Start with you analyzing your day and you being honest with yourself.
How much time do you spend doing things at work that you wouldn’t want your boss to see? This works for management as well. How much time do you spend on something at work for which you would be embarrassed if your hard working employees were to witness? You see, there are those that expect good stewardship of your time. You know who those people are and you know the time spent on things that would disappoint those people.
It’s not that a little time aloof can’t be healthy from time to time. However, if you really want to find a lost hour of the day, you have to start here as no one knows what this time looks like apart from you. If you are unwilling to go here, then you need to question how committed you are to finding that extra hour.
The End of the Day
If you get off work at 5:00, what time do you stop working? This is not a trick question. Remember, we are talking about saving the day by finding an extra 60 minutes. So if you frequently shut down at 4:45 every day, then recovering that time gets you 25% of the way there. Now this is more than just a motivational approach, but a scheduling one as well.
However, before you schedule, you have to be honest with yourself about when you quit working. You can’t ask your boss about it because you often don’t tell your boss that from 4:30 is when you start staring at the clock rather than working. If you know this about yourself, then its time to start being smart about what you schedule for the end of the day.
If you put projects that are too large to complete at the end of the day, then you need to ask yourself if it is too tempting to just wait until the next day to start. Moreover, if you put frivolous tasks without deadlines at the end of the day, the temptation might be to just put it off until tomorrow. Remember, we are seeking an extra 60 minutes, not a whole day. Consider putting easy tasks with a deadline of that very day as an end of the day task. Consequently, it forces you to put that last hour to use which otherwise would be unproductive.
So these are routes to discovering lost time for which self-awareness will be your guide. If you are unwilling to ask yourself the hard questions about your own work habits, then all the tips and tactics in the world will be of no use. Search yourself and these 60 minutes will be easier to find than you think.
FAQs – Time Management Techniques for Professionals
What is the most effective time management technique for IT leaders?
The 80/20 rule is highly effective—focusing on the 20% of tasks that drive 80% of outcomes maximizes ROI on your time.
How can I optimize my team’s productivity without micromanaging?
Use automated tools like Reclaim to schedule deep work blocks and delegate using frameworks like RACI or Eisenhower Matrix. More about managing employees.
Are there time management tools tailored for tech professionals?
Yes—Motion, Clockwise, and Reclaim use AI to help tech leaders manage projects, sync teams, and reduce meeting overload.
How do I reduce time lost in meetings?
Establish “no meeting” hours daily, and use async tools like Loom or Slack threads to communicate without real-time interruptions.
What’s the best way to delegate technical work effectively?
Use the Eisenhower Matrix and build trust by aligning delegated tasks with your team’s strengths and autonomy levels. More about communication.
How can I make time for strategic planning as a Director or CTO?
Schedule recurring “CEO blocks” for reflection and vision work. Protect that time as fiercely as you do for stakeholder meetings.
How do AI-powered calendars actually help save time?
They dynamically reorganize your schedule based on deadlines, priorities, and energy levels, helping you stay in flow.
Is time tracking worth it for high-level professionals?
Yes—it helps you identify where hours are slipping through cracks and where delegation or automation could help.
What’s the best way to ensure I don’t burn out managing IT projects?
Build in micro-breaks and set strict work hours—even if remote. Mental recovery is essential for long-term performance.
Can time management actually improve team morale?
Absolutely. When leaders manage time well, teams feel less rushed and more focused. Efficiency breeds confidence.
Struggling to find time because you’re short on the right technical talent?
Let BridgeView help you gain back hours by sourcing proven professionals who get the job done right, the first time.
Contact us today to start saving time where it matters most.
